Evernote GTD: The Ultimate Capturing System

If you are a GTD (Getting Things Done) fan, then you are always looking for ways to become more productive. One of my favorite GTD principles is the “mind like water.” Basically, your brain can only hold a few open loops before it becomes quickly over-whelmed. In order for you to have focus your mind has to be clear.

You need to be able to trust a system to recall things to memory when you need it. This is why I love my Evernote GTD system. It works well for me and allows me to stay on top of many things. If I get an email that I want to store in a file, I just send it to my Evernote email and it gets stored for searching later. Everything inside Evernote is keyword search friendly. Combining GTD Evernote into one system can be extremely powerful.

Some people use Evernote for a task management system. I did try to go that route and it became to cumbersome for me. Instead, I have found it useful to use task management systems that integrate with Evernote. For example, currently I am using GetItDoneApp.com that allows you to search a view any Evernote files in the task/project area. This is great for me because I have a simple task management system along with a complete reference file.

Another great application that does the same thing is Nozbe.com. They also allow for seamless integration with Evernote as well. Nozbe allows you to have 5 free projects with unlimited tasks or you can choose a premium package for even more features. It really is one of my favorite of all the GTD software out there. Both of these systems also have free iphone/ android apps as well. This truly means that you can capture information anywhere as it automatically syncs.

There are many uses for using Evernote in your GTD process. I love to use it as a way to capture PDF reports that I want to read later. This keeps me disciplined to stay focused on my projects and I can always find time for reading in my downtime.  If you are looking for GTD iphone apps then you might want to try the Get It Done App as it is free. If you want a GTD Android app you can also give this same software a free try as well.

Regardless of what you use, let me give you some advice. Find something and use it. It is so easy to look for the next shiny object. The truth is that no one gtd software is going to do everything exactly they way you want it to. You find to find something that meets most of your needs and be disciplined to use it. I think some of our problem is that we are more excited about the system that in actually using it for our daily tasks and projects.

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    Jonathan has been blogging since 2009 and is still in awe that the Creator of the Universe desires to have a relationship with him. His passions include spending time with his kids, reading, March Madness, surprise get-a-way trips with his wife, and watching funny YouTube videos.

    Please note: I reserve the right to delete comments that are offensive or off-topic.

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    5 thoughts on “Evernote GTD: The Ultimate Capturing System

    1. Evernote is one of my favorite applications as well. I’ve been using it on daily basis and I integrated my workflow into it.

      It’s the tool in which I write most often and where I keep all my information in sync.

      I wrote an article on how to use Evernote as a sole GTD platform, although I do miss reminders and “lists” in a way, but the powerful search is helping me cope with it, plus the OCR.

      It creates frictionless productivity, because the moment you get to the taks, you don’t even need to leave the program, you simply click and continue writing in it, which kinda makes it writer specific, but it’s ultimate tool. Plus you store your completed tasks, so you can review your work later on.

      Here’s the link to the article:


    2. For implementing GTD you can use this web-based application:


      You can use it to manage your goals, projects and tasks, set next actions and contexts, use checklists, schedules and a calendar.
      Syncs with Evernote, and also comes with mobile-web, Android and iPhone apps.