GP 11 – How to Setup Evernote Email to Capture Everything

Set up Evernote EmailI am a big believer in using Evernote. It is my favorite productivity tool by far. If you have yet to use Evernote, I would encourage you to try it. There is a free version with adequate space until you feel the need to upgrade. I am now a premium user and I use in order to have a clutter free, mobile work space. Today, I want to share with you how to set-up Evernote email along with a video about 3 ways to use Evernote email.

If you do not have an account, you will need to sign up for one first. All free Evernote accounts come with a free Evernote email. The challenge is that the default email you are given is not easy to memorize. It looks something like username.dhrh453@m.evernote.com. If you want to memorize something like that go ahead. One option is to save it into your contacts. I guess that is an okay idea. Personally, I like to set up a memorable email address with gmail. You could use something like evernotejon@gmail.com or something similar. Here are the steps you need to take.

How to Setup Evernote Email to Capture Everything

1. Locate your personal evernote email.

The first thing you will want to do is navigate to your personal evernote email address inside your evernote account. Let’s use the online version of Evernote to do this. First you will need to click on “settings” in the upper right hand side of the page.

Once you click on the settings tab, you will need to scroll down a bit until you find your Evernote email address. I have hidden my email address from the pic, but the image below will show you what you are looking for.

 

2. Create a gmail account and set up the forwarding feature.

Now, you will need to create a new gmail address. Choose something that is memorable so you can use it no matter what computer you are logged onto at the moment. Once you log in to your new account, click on settings in the top right hand side of the page. You will see several options to choose from. You want to selecting the tab related to email forwarding.

 

Next, you will want to select the “Add a forwarding address” button. You only need to scroll down a short way to find this button. This is where you will place your original evernote email address.

 

A pop up box will appear and you will need to paste your Evernote email address here so that anytime you email a message to this new gmail account, the email will automatically be forwarded directly into your Evernote account.

 

3 Simple Yet Effective Ways to Use Your Evernote Email Address

Evernote Email

Image via Wikipedia

Lastly, I want to share with you 3 simple ways you can use Evernote email to become more productive. Some you may have heard before and others you may have not.

1. Hand out your new gmail address to others. Once I set this system up, I gave my new email address to my wife so that she can email me anything she wants me to remember. It is an effective way to have others adding items to your Evernote account. I always see it because I set up a default folder called INBOX. This folder gets cleared out on a regular basis.

2. Create separate gmail accounts for different people and/or tasks. You can also create different gmail accounts for different reasons. Maybe you want the meeting notes to always be forwarded to Evernote. Create  a special gmail account for that but use the same evernote email address.

3. Forward any and all documents that get emailed to you. I always forward any attachments I get to evernote. Maybe it is a PDF report that I want to read later or a document that I want to have easy access to later. I do not want to be search through my Outlook to find the folder. Instead, I can do a simple search in Evernote and find it right away.

There are more tips I could share, but I believe that is enough for now. Watch the video below for further explanation.

 

Remember, this challenge is all about taking small steps toward higher productivity. We are currently in module 3 and it is all about setting up the systems. My recommendation would be to just do each daily task. In the next module I will show you step by step how it all works together.

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