How to Write a Letter of Resignation

“Take this job and shove it” is probably not the best way to start or finish a letter of resignation. Today, I want to show you how to write a letter of resignation.

What is a letter of resignation and what purpose does it serve? Well like most correspondence between an employee and an employer there are certain thing one should include and things one should leave out.

The purpose of a resignation letter is to inform an employer that after a certain date you the employee will no longer be working for them. This letter need not be caustic nor gruff. It does need to be polite and express exactly what you are doing and to a certain degree why you are doing it.

Reasons for resigning from a job are numerous and include getting a better job, illness, moving to a different state or even just plain tired of working for that particular company. The main point in writing your letter of resignation is to not burn any bridges. Even when you are leaving just because you hate the company. You can never tell when you might need a good or at least a neutral job review from that company.

How to Write a Letter of Resignation

how to write a letter of resignationHere are some tips that you can use to write a resignation letter in a professional way.

State exactly the last day that you will be working and try to give them at least two weeks to find a replacement. Sometimes, such as in the case of a medical emergency, a two week notice is not possible. If that is the case apologize for the short notice and explain fully why you were not able to give a longer notice.

Fully explain why you are resigning. Don’t be mean and don’t bring in subjective personal feelings. “I cannot stand working for that SOB Phillips a single day longer.”, just doesn’t cut it. Keep attacks out of the letter. If it is the case that you want to get away from a jerk of a boss think of some other way to state why you are leaving. Better job, need some personal time, going back to school, whatever. Just don’t attack anyone on your way out.

Find a few good things that you can say about your experience  and time there. Let the company know that you learned something while there and that, at least as far as the letter goes, you enjoyed working there. Keep your caustic comments to yourself. If you are going to a new job almost certainly they will check back with your former employer to see what they have to say about you.

Keep the letter short and sweet. The Human Relations office and your boss don’t need or want a long dissertation about your quitting. If by chance there is a specific troubling reason why you are leaving save those thought and comments for the exit interview. The contents of those interviews are kept confidential and the HR department does follow up on problems presented there.

I hope the above tips explain well how to write a letter of resignation. Remember, above all else, to never burn any bridges. Things change and  anything negative that you might say could come back to haunt you.

    Jonathan has been blogging since 2009 and is still in awe that the Creator of the Universe desires to have a relationship with him. His passions include spending time with his kids, reading, March Madness, surprise get-a-way trips with his wife, and watching funny YouTube videos.

    Please note: I reserve the right to delete comments that are offensive or off-topic.

    Leave a Reply